This document (“Privacy Policy Agreement”) sets forth the practices of the Atlantic Society (“we,” “us,” or “our”) regarding the collection, use, storage, processing and disclosure of personal information obtained from users of the website https://www.atlantic-society.com (“Site”).
We are committed to keeping the personal identifiable information and personal data collected of those individuals that visit our Site and make use of our online facilities and services, accurate, confidential, secure and private. When processing personal data, we strictly adhere to the requirements of the EU Data Protection Regulation (GDPR) and, if necessary, other data protection regulations as applicable.
THEREFORE, this Privacy Policy Agreement shall apply to all the users of the Site (“users”, “you”, “your”) who provide their personal identifiable information along with any other personal or proprietary details on the Site and thus it shall govern any and all data collection and usage thereof.
1. ACCEPTANCE OF TERMS By using this Site, you are hereby accepting the terms and conditions stipulated within the Privacy Policy Agreement. You must read, agree with and accept all of the terms and conditions contained in this Privacy Policy Agreement, before you use the Site. If you do not agree to the terms of the Privacy Policy Agreement, then you should refrain from use of our Site. By visiting and using the Site, you agree with the terms stated herein and that your use of the Site and any disputes over privacy shall be governed by this Privacy Policy Agreement. Any new changes or modifications which are added to the current Site shall also be subject to this Privacy Policy Agreement. This will require you to actively express your consent, such as by ticking an unchecked box that indicates your agreement.
2. COLLECTION AND STORAGE OF INFORMATION/PERSONAL DATA The Site collects various types of information, such as: • Collection and Storage of Information/Personal Data • Cookies Policy: We use cookies on our Site to improve user experience. Cookies are small text files that are stored on your device. We use both Session Cookies (which expire once you close your browser) and Persistent Cookies (which stay on your device until you delete them). You have the option to accept, reject or delete cookies at any time through your browser settings. • Voluntarily provided information which may include your name, address, email address, billing and/or credit card information, etc., which may be used at the time of registering to use our site, subscribing to our service, posting material or requesting further services. We may also ask you for information when you report a problem with our site. • Information automatically collected when visiting our Site, which may include cookies, third party tracking technologies and server logs. • For better experience, while using our Site, we may send one or more cookies (which are small text files containing a string of alphanumeric characters) to your computer or mobile device. We may use both Session Cookies and Persistent Cookies. A “Session Cookie” disappears after you close your browser. A “Persistent Cookie” remains after you close your browser and may be used by your browser on subsequent visits to the Site. User has the right to remove the Persistent Cookies from its browser. If you delete, or choose not to accept, Cookies from the Site, you may not be able to utilize the features of the Site to their fullest potential. • When you visit the Site, use the services provided therein, we may automatically receive and record certain information from your computer, web browser and/or mobile device, including your IP address or other device address or ID, web browser and/or device type, hardware and software settings and configurations, the web pages or sites that you visit just before or just after visiting the Site, the pages you view on the Site, your actions on the Site, and the dates and times that you visit, access, or use the services through the Site. When you use the Site on a mobile device, we may also collect the physical location of your device by, for example, using satellite, cell phone tower or wireless local area network signals. • We may implement third party advertising or other content on the Site that may use clear gifs or other forms of web beacons, which allow the third-party content provider to read and write cookies to your web browser in connection with your viewing of the third-party content on the Site. Additionally, we may implement third party buttons (such as Facebook “like” or “share” buttons) that may allow a third party to collect information about you through their browser cookies, even when you do not interact with the button. • It is our intent of that any information accessed or collected of User is knowingly and willingly provided by User through use of Site, submission of surveys, completed membership forms, and emails and that the information is used only for the purpose for which it was requested, and any additional uses specifically provided on this Site. • We may have the occasion to collect anonymous demographic information, such as age, gender, household income, political affiliation, race, and religion. We may also gather information about the type of browser you are using, IP address or type of operating system to assist us in providing and maintaining superior quality service. • The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy Agreement.
3. DATA RETENTION We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
4. THIRD-PARTY LINKS Our Site may contain links to other websites not operated or controlled by us. We do not have control over these third party websites. We are not responsible for their content, use of personal information, or privacy practices.
5. DISCLOSURE OF INFORMATION We may feel it necessary, from time to time, to contact you with regards to a potential new offer which may be of interest to you. If you consent or show interest in presented offers, then, at that time, specific identifiable information, such as name, email address and/or telephone number, may be shared with the third party. We may find it beneficial to share specific data with our trusted partners to conduct statistical analysis, provide you with email and/or postal mail, deliver support and/or arrange for deliveries to be made. Those third parties shall be strictly prohibited from making use of your personal information, other than to deliver those services which you requested, and as such they are thus required, in accordance with this agreement, to maintain the strictest of confidentiality with regards to all your information. We retain the right disclose your personal information or any other information, only if required to do so in accordance with applicable laws and /or in a good faith belief that such action is deemed necessary or is required to: • Remain in conformance with any decrees, laws and/or statutes or to comply with any process which may be served upon our Site; • Maintain, safeguard and/or preserve all the rights and/or property; and • Perform under demanding conditions to safeguard the personal safety of users or other visitors of Site and/or the general public. You agree and acknowledge that we shall not be liable for any harm, loss or damage of any nature caused to you due to disclosure of information in above mentioned circumstances.
6. CHILDREN’S PRIVACY (UNDER THE AGE OF 18) We do not knowingly collect personal identifiable information from children under the age of eighteen (18) without verifiable parental consent. If it is determined that such information has been inadvertently collected on anyone under the age of eighteen (18), we shall immediately take the necessary steps to ensure that such information is deleted from our system’s database. Anyone under the age of eighteen (18) must seek and obtain parent or guardian permission to use this website.
7. SECURITY We use certain physical, managerial, and technical safeguards that are designed to protect the integrity and security of your information. We cannot, however, ensure or warrant the security of any information you transmit to us through the use of Site, services or store on the Site and you do so at your own risk. We cannot guarantee that such information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. You will have the right to adjust your privacy settings to limit access to your information, however we cannot control the actions of other users or other third parties with whom you may choose to share your information. Therefore, we cannot and do not guarantee that information you post through the services and on the Site will not be viewed by unauthorized persons. We are not responsible for circumvention of any privacy settings or security measures contained on the Site. Even after removal, copies of information that you have posted may remain viewable in cached and archived pages or if other users have copied or stored such information.
8. ASSIGNMENT We reserve the right to transfer or assign the information that we have collected from users, in connection with a corporate transaction, such as a divestiture, merger, consolidation, or asset sale, or in the unlikely event of bankruptcy.
9. CHANGES TO PRIVACY POLICY AGREEMENT We reserve the right to update and/or change the terms of the Privacy Policy Agreement, and as such we will post those change to our Site’s homepage, so that the users and/or visitors are always aware of same. If at any point in time we decide to make use of any personally identifiable information on file, in a manner significantly different from that which was stated when this information was initially collected, the user or users shall be notified of same. Users at that time shall have the option as to whether or not to permit the use of their information in this separate manner.
10. GDPR COMPLIANCE We ensure compliance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018 (as amended from time to time) and will provide the users with the rights granted under these applicable laws. These rights include but not limited to the following; • The right to access information we hold about you. • The right to correct and update the information we hold about you. • The right to have your information erased. • The right to object to processing of your data. • The right to data portability. • The right to withdraw your consent to the processing at any time for any processing of data to which consent was sought. • The right to object to the processing of personal data where applicable. • The right to lodge a complaint with the Information Commissioner’s Office. For more information on these rights, please contact us via details mentioned herein below.
11. HOW TO CONTACT US If you have any questions or concerns regarding the Privacy Policy Agreement or related to our Site, please feel free to contact us at the following email, telephone number or mailing address. Email: connect@atlantic-society.com Telephone Number: UK: +44 (0) 7822 013481 Mailing Address: UK: Suite 10, Unit 3A, 34 – 35 Hatton Garden, Holborn, London EC1N 8DX
